Document Management


Your organization has embraced electronic documents as a viable alternative to their paper products. Choosing to replace your paper documents with electronic data files offers valuable rewards, such as lower operational costs and reduced ecological footprints. Implementing a sound electronic document management platform is paramount to ensuring a successful conversion.

Many off-the-shelf electronic document management systems exist, but they are as varied as they are complex. They can come as standalone services, such as Google Drive, or bundled within larger enterprise application software suites, such as Microsoft SharePoint. If you are unsure which to choose, or how to even go about making a choice, Black Box can help. Black Box services include:

  1. Initial consultation and strategy planning to help you discover a best solution for your needs.
  2. Informational training to help you and your users organize and locate your documents.
  3. Attentive consideration paid to your business processes to ensure your file formats are supported.
  4. Analysis of your infrastructure to assess potential issues in file storage or security.
  5. Custom application development to produce either a complete solution, or cover gaps in an off-the-shelf option.

Why It’s Valuable and How It’s Beneficial

Electronic documents can save an organization a significant amount of money by reducing expenditures on paper, printers and printing products, and the expenses involved in transporting and storing paper documents. An effective electronic document management solution can help these organizations run more efficiently and cost effectively.

What You Purchase and Receive

The Document Management service provides you with the following development, reports, documentation, source materials, and implementations:

  1. Software development for creating, integrating, or building upon the following technologies: Clustered file systems, distributed data management platforms, and document management system (DMS)s
  2. Complete code base containing all design and implementation source code
  3. Source code used for corresponding unit testing
  4. Software Verification and Validation Report (SVVR): A report containing the results of the verification and validation testing, which provides a full breakdown of the verified correctness and completion of all core requirements within corresponding specification and design documentation.
  5. Software and User Documentation: Written text that accompanies computer software that explains how the software operates, how it is used, and acts as the user manual for system administrators and support staff.

How Much It Will Cost

The cost of our Document Management service is determined based on your deadlines and expectations, and the amount of time and effort necessary to provide the deliverables guaranteed by our service level expectations.

How We Will Work Together

All research materials, information, and documentation will be maintained, compiled, and stored by Programming and Application Services, and directly accessible over secure channels or through Black Box secure systems. Private Black Box accounts are created and assigned to our clients as soon as work begins, providing them with limited access to information and documentation related to ongoing design and development requiring client feedback or input.

Portfolio Showcase

FormFree Holdings Corporation is a privately-held technology provider that specializes in helping financial institutions determine the ability of their customers to pay back loans and reduce closing times by automating the financial verification process.